-Adhere to the company's dress code; don’t put on tattered or revealing attires – it is important to look professional because as a member of staff, you represent both yourself and the organization.
- It is not advisable during office hours to use speaker phones! This is noisy, distracting and rude! Unless the cubicle you are in has a roof and a door, it is not recommended. Use earphones if you don’t want to hold the phone while you are taking notes on a call or on a conference call.
-Don’t make personal calls to friends and family that involve raising your voice, arguing or offering personal information or details. It is an office, not a living room! With this behavior you not only look foolish, but embarrass yourself and other people.
-Do not send jokes at work to your colleagues. Other workers are at work to get their job done and make money not read endless jokes. Apart from being irritating, if those mails get in the wrong hands you may be perceived as a lazy employee and depending on the email’s, you could even be fired!
-Do not barge into a fellow worker’s cubicle! You should treat their space as you would treat offices with doors. You would be required to knock if you want to come in whether a door is closed or opened so cubicles should be no different. Knock on the person’s desk or gently let him or her know you are there. If a person is on the phone do not interrupt! Treat every person’s space with respect.
- During working hours do not play loud music at your desk. With all the music people can download online and the radio, many employees still behave as if they are in their own home. If you want to listen to the radio or play music, use a headphone! Just because you are enjoying what you are listening to does not mean other people also do.
-If you have a cell phone remember to use the vibrate function or keep the ringer on low. A common complaint in many offices is distractive phone rings.
-Taking off shoes and roaming the office in socks, or barefoot is improper office behavior. Not only is it wrong but it can often scare other employees off with the unpleasant scent.
-Do not belch, fart, nose pick or floss your teeth at your desk.
-Use cologne and perfume sparingly - colleagues may have sensitive noses or allergies
-Be friendly and respectful to everyone - in general this is a good rule to follow
-Don’t tell dirty or offensive jokes
- Hold the elevator and the door for other people - another general rule to follow in
-Use a tissue when sneezing or coughing and wash your hands immediately - this is the simplest way of preventing germs from spreading.
-Take responsibility for the mistakes you make - apologize to the parties involved and immediately correct the mistakes
· Do not sing or whistle in the office – it is distracting to other workers
· Respect other people’s privacy – don’t listen to phone conversations
· Keep the work area neat and tidy - treat your office the way you treat your home
Every workplace has expected etiquette rules. Rules do not necessarily need to be posted or documented, but your staff needs to be aware of how you want to present your office to others. The office ambiance should communicate just how you want your business to appear.